There are many factors to consider in electing S corporation status for your business. One of those factors is the impact on federal payroll taxes. 415 Group supervisor Michael Harvey, CPA, MSA, breaks down the benefits of starting your business as – or electing to be taxed as – an S corporation.
If you own an unincorporated small business, you probably don’t like the size of your self-employment (SE) tax bills. No wonder!
For 2023, the SE tax is imposed at the painfully high rate of 15.3% on the first $160,200 of net SE income. This includes 12.4% for Social Security tax and 2.9% for Medicare tax. The $160,200 Social Security tax ceiling is up from the $147,000 ceiling for 2022, and it’s only going to get worse in future years, thanks to inflation.
Above the Social Security tax ceiling, the Medicare tax component of the SE tax continues at a 2.9% rate before increasing to 3.8% at higher levels of net SE income thanks to the 0.9% additional Medicare tax, on all income.
For wages paid in 2023 to an S corporation employee, including an employee who also happens to be a shareholder, the FICA tax wage withholding rate is 7.65% on the first $160,200 of wages: 6.2% for Social Security tax and 1.45% for Medicare tax. Above $160,200, the FICA tax wage withholding rate drops to 1.45% because the Social Security tax component is no longer imposed. But the 1.45% Medicare tax wage withholding hits compensation no matter how much you earn, and the rate increases to 2.35% at higher compensation levels thanks to the 0.9% additional Medicare tax.
An S corporation employer makes matching payments except for the 0.9% additional Medicare tax, which only falls on the employee. Therefore, the combined employee and employer FICA tax rate for the Social Security tax is 12.4%, and the combined rate for the Medicare tax is 2.9%, increasing to 3.8% at higher compensation levels — same as the corresponding SE tax rates.
Note: In this article, we’ll refer to the Social Security and Medicare taxes collectively as federal employment taxes whether paid as SE tax for self-employed folks or FICA tax for employees.
While wages paid to an S corporation shareholder-employee get hit with federal employment taxes, any remaining S corp taxable income that’s passed through to the employee-shareholder is exempt from federal employment taxes. The same is true for cash distributions paid out to a shareholder-employee. Since passed-through S corporation taxable income increases the tax basis of a shareholder-employee’s stock, distributions of corporate cash flow are usually free from federal income tax.
In appropriate circumstances, an S corp can follow the tax-saving strategy of paying modest, but justifiable, salaries to shareholder-employees. At the same time, it can pay out most or all of the remaining corporate cash flow in the form of federal-employment, tax-free shareholder distributions.
In contrast, an owner’s share of net taxable income from a sole proprietorship, partnership and LLC (treated as a partnership for tax purposes) is generally subject to the full ravages of the SE tax.
Running your business as an S corporation and paying modest salaries to the shareholder-employee(s) may mean reduced capacity to make deductible contributions to tax-favored retirement accounts.
For example, if an S corporation maintains a Simplified Employee Pension (SEP), the maximum annual deductible contribution for a shareholder-employee is limited to 25% of salary. So, the lower the salary, the lower the maximum contribution. However, if the S corp sets up a 401(k) plan, paying modest salaries generally won’t preclude generous contributions.
Converting an unincorporated business into an S corporation has other legal and tax implications. It’s a big decision. We can explain all the issues.
Contact 415 Group today to discuss the benefits and implications of converting your business to an S corp.
© 2023
In many cases, incorporating your small business or limited liability company (LLC) and electing S corporation status can greatly reduce your overall federal payroll taxes.
At 415 Group, I’ve helped various small business owners through the process of electing S corporation status, specifically for this purpose. Even better, I’ve seen the massive results on their tax returns.
When your business is structured as an S corporation, the payroll taxes are only imposed on what you pay yourself in wages for services performed. Anything beyond your wages, such as profits from the business itself, will not be subject to FICA and Medicare taxes.
If you are self-employed as part of your unincorporated small business, you’re both the employer and the employee. So, you pay both sides of payroll taxes on your personal income tax return. This amount is currently at 15.3% of your income—which can quickly become quite large since all your net self-employment income is considered when calculating the taxes. Electing to be taxed as an S corporation can help mitigate some of this.
What happens when you have an existing business that you’d like to change to an S corporation?
Well, it depends on how your small business is currently structured.
If your business is a single member LLC with an individual as the single member, you’ll need to file Form 2553 with the IRS for approval to be treated as an S corporation. Once approved, you’ll find out when the IRS will start recognizing your business under the new status.
If you don’t have a formal structure, you will need to start by either incorporating your small business or forming an LLC. You’ll then file Form 2553.
At 415 Group, we advise our clients on how to formalize their business structure. For example, we may recommend working with an attorney to cover all legal bases and ensuring the wages you elect to pay yourself are reasonable under IRS standards. Then, we help complete and file Form 2553 for approval.
There are reasons you may not want to switch to an S corporation. For example, there are many strict rules that come with this type of business entity. If they are violated, the IRS may no longer treat your business as an S corporation – and instead treat it as a C corporation, which is entirely different.
Switching to an S corporation to save on payroll taxes can be beneficial. Be sure to work with a trusted advisor before jumping to make the switch.
Contact 415 Group today to find out how we can help your business.